ChurchHub is the new national database for information for every community of faith and all ministry personnel in The United Church of Canada. ChurchHub is part of a significant shift in the life of our church and how we live out our call to ministry and discipleship. It is both a policy that was passed by the General Council to be “regularized as the required process for ministry personnel and communities of faith to search for calls and appointments” and the support structure for communication between the denomination, ministry personnel, communities of faith and members who participate in regional and denominational ministry.
ChurchHub requires a login using a unique e-mail for each account to keep your data safe. We recommend community of faith administrators use an organizational address if possible, such as office[@]firstunited.on.ca or info[@]trinityunited.net, and others use their personal email.
FOR LOG IN OR TECHNICAL ASSISTANCE WITH CHURCH HUB CONTACT email@example.com
Statistics and Assessment Tools Added in 2021
- The annual blue statistical forms: Revamped with new, more helpful features and feedback options.
- The annual assessment invoices have been added and will be updated regularly.
- Officer and lead Roles can now be updated anytime throughout the year when there are changes.
- Communities of faith will receive additional logins sent to their charge treasurers.
- More roles will be added soon!
Health and Safety
The United Church is committed to providing a safe and healthy workplace for all staff and volunteers, and has policies in place to that effect. The following information is intended to assist all of our ministries in achieving this goal. Wherever a paid employee exists, there is an obligation to meet the provincial or territorial regulations related to health and safety. Please see the United Church Health and Safety page for more resources.
Code of Ethics for Youth Ministry The United Church of Canada 0 | PDF (9 pages) 2004 – This Code of Ethics and the accompanying commentary provide a standard for people involved in youth ministry leadership within The United Church of Canada. It may be used as a guide for education, training, screening and accountability for paid staff, volunteers, and those responsible for oversight of youth ministry
Faithful Footsteps Screening Procedures for Positions of Trust and Authority in The United Church of Canada: A Handbook. | PDF (30 pages) – This resource is intended to help institutions, organizations, ministries, camps and congregations understand the principles of screening, and to put these procedures into practice in the recruitment and selection of both staff and volunteers.
Police Record Checks Policies and Procedures Office of Vocation | PDF (8 pages) January 2019 – The policy about police records checks may be found under Oversight, Conflict Resolution and Discipline in section J.2.2 of The Manual. This resource includes changes to procedures that must be followed.The policy on police record checks for ministry personnel applies to members of the order of ministry, designated lay ministers, candidates, and those seeking admission or readmission to The United Church of Canada or ministry partner status.
Sexual Misconduct Prevention and Response Policy and Procedures | PDF (36 pages) November 2020 – This resource contains policy and procedures for individuals who have experienced betrayal of trust within the United Church community because of sexual misconduct, which includes sexual harassment, pastoral sexual misconduct, sexual assault, child abuse, and sexual abuse. This resource outlines how these concerns may be addressed within the church. This policy applies to situations of sexual misconduct in the context of all sexual orientations.
United in Learning: Personal and Professional Boundary Issues for Church Leaders Webinars – These intro and refresher webinars explore some of the common boundary issues that can emerge in the practice of ministry, and discuss how to expand our repertoire of strategies for dealing with situations that can require careful judgment. The courses will be an opportunity to discuss best practices with others in church leadership across the country; find out how others cope with complicated boundary issues; and reflect on how to ensure that the church continues to be a safe and hospitable place for everyone.
United in Learning: Racial Justice Workshops – The racial justice educational sessions take place over four sessions. For sessions 1 and 2, which form the mandatory components, we will be meeting in separate groups according to our racial identities: one group are people who self-identify as Indigenous, racialized, and/or bi-racial, and another group are people who self-identify as White. Sessions 3 and 4, which are optional sessions, will be in racially mixed groups
Workplace Violence and Harrassment Policy | PDF (2 pages) January 2019 – This policy outlines the process of making a complaint of harassment or violence toward anyone within the church—including lay employees or ministry personnel, and elected members or volunteers—will be taken seriously and dealt with in a spirit of compassion and justice. Complaints should be directed to the region’s Executive Minister.
Need a New Minister?
Looking for a new minister for your community of faith, but not sure where to start? Contact one of our Pastoral Relations Ministers who can help get you started. If your community of faith is situated north of Hwy 7, contact Todd McDonald, and if it is located south of Hwy 7 then contact Dale Hildebrand, see Staff Support for contact details.
Pastoral Relations: Policy for a Community of Faith | PDF (18 pages) April 2020 – This resource expands on the policy found under I. Pastoral Relations in The Manual. It is specifically for communities of faith that are starting, changing, or ending a pastoral relationship. This resource contains policy and procedures that must be followed.
Pastoral Relations: Guidelines for Search and Selection | PDF (51 pages) April 2020
Completing a Call/Appointment Form Using ChurchHub | PDF (3 pages) April 7, 2020
2021 Minimum Salaries and Reimbursements for Ministry Personnel | PDF (13 pages) January 2021
Quick Links Pastoral Relations
Shining Waters Regional Council
- Collaborative Ministry Handbook (2020 PDF)
The United Church of Canada
- Church Hub
- Office of Vocation
- The Manual 2019 (PDF)
- Ministry and Personnel Committees Page
- Ministry and Personnel Committees Policy, Procedures, Practices (PDF January 2019)
- Resources for Ministry and Personnel Committees (PDF January 2019)
- Pastoral Relations: Community of Faith (PDF January 2019)
- Pastoral Relations: Additional Resources for the Community of Faith (PDF January 2019)
- UCC Forms and Applications
- UCC Handbooks and Guidelines
Looking for info on who’s available for guest Sunday preaching pulpit supply? Please contact the regional office by emailing Donna Rutz at firstname.lastname@example.org or speak with the Pastoral Relations Minister for your area (see below for contact information).
How much should we pay our guest preacher?
Visiting ministry personnel are paid a daily rate of $221, plus mileage of $.41 per kilometer, as outlined in the 2021 Minimum Salaries for Ministry Personnel. Please note that this is a minimum to be paid. When leading worship on a multi-point community of faith, it is intended that the guest preacher would receive above the minimum for one Sunday, but not necessarily the full rate for each worship service.
United Fresh Start
What is United Fresh Start?
Fresh Start is an educational program for ministry personnel and lay leaders serving congregations that are in transition. It offers the best insights and strategies developed over the last 25 years.
What are the modules?
There are 22 separate modules comprising the Fresh Start Program. The models focus on transition, leadership, organizational development, conflict management and other key topics.
United Fresh Start (June 2019 |PDF | 2 pg) An overview of modules
How can we get started?
Several Fresh Start Facilitators are being trained throughout the United Church and are available to lead groups of both ministry personnel and lay people as they increase their knowledge and skills.
For more information visit the United Fresh Start website
Voluntary Associate Ministers
A Voluntary Associate Minister (VAM) is a recognized ordered minister in good standing of The United Church of Canada who is retired or between calls or appointment. A community of faith and the called or appointed minister must request approval by the Pastoral Relations Commission for the appointment of a VAM.
The VAM Application form should be printed out and filled in completely, including the signatures of the Pastoral Charge Secretary of the Board/Session (or equivalent), the called or appointed Ministry Personnel, and the Voluntary Associate Minister. The completed form should be scanned and emailed to the Shining Waters Regional Council office (Donna Rutz, email@example.com)
The application will be forwarded to the next scheduled Pastoral Relations Commission meeting for consideration and approval. Once the request has been approved, an authorized representative of Shining Waters Regional Council will sign the form. Final copies of the form will be provided to the community of faith Secretary or Board/Session (or equivalent), the called or appointed Ministry Personnel, and the Voluntary Associate Minister. If the VAM application is not approved, a Pastoral Relations Minister will contact all parties.
VAM Application Form | PDF (2 pages) April 2019 – The application form for new VAMs to be approved by the region.
Voluntary Associate Minister (VAM) | PDF (1 page) December 2018 – This policy outlines the regulations regarding Voluntary Associate Ministers (VAMs) in Shining Waters Regional Council. Also see the VAM Application Form above, for new VAMs to be approved by the region.
Voluntary Associate Minister Marriage Policy | PDF (1 page) December 2018 – This policy outlines the regulations regarding marriage licenses for Voluntary Associate Ministers (VAMs) in Shining Waters Regional Council.
Pastoral Relations Minister, Shining Waters Regional Council
Fosters healthy pastoral relationships by assisting the Regional Council to serve, support and provide oversight to the Communities of Faith, and by encouraging and supporting ministry personnel toward health, joy and excellence in ministry practice. Responsible for all the Communities of Faith and ministry personnel in the region that are located south of highway 407.
Pastoral Relations Minister, Shining Waters Regional Council
Todd fosters healthy pastoral relationships by assisting the Regional Council to serve, support and provide oversight to the Communities of Faith, and by encouraging and supporting ministry personnel toward health, joy and excellence in ministry practice. Responsible for all the Communities of Faith and ministry personnel in the region that are located north of highway 407.
Administrative Support, Shining Waters Regional Council
Donna provides administrative support to the Shining Waters Region including pastoral relations and program support.