Governance

Organizational Chart

For a quick overview of our governance model see our Organization Chart  
You can click on the Commission/Committee to go directly to their page.

About the Executive

The Regional Council Executive does the continuing work of the Regional Council when the Regional Council is not meeting.  (The Manual, 2024 Section C.3).  The primary role of the Executive is to develop and monitor policies that enable the Region to live out its mission.

Policies

Regional Council Policies

• Regional Council Policy  This policy outlines the purpose / mission / vision of the Region, the authority and compliance, membership, responsibilities and annual meetings.
• Equity Policy  This policy is the vision of Shining Waters for an affirming, accessible, inclusive region.
• Relationship with Canadian Shield Regional Council Policy This policy is the covenant between Canadian Shield Regional Council and Shining Waters
• Relationship with La Table des ministères en français and Shining Waters Regional Council  This policy is the covenant between La Table des ministères en français and Shining Waters Regional Council.

Executive Policies

• Regional Council Executive Policy This policy provides direction to the Executive, which continues the work of the Regional Council when the council is not meeting.
• Sub-Executive​  This policy outlines the composition and responsibilities of the sub-executive.
• Mission Policy This policy outlines the mission of the Region.
• Conflict of Interest  This policy provides direction to members of the Executive and others appointed by the Executive on when to participate and when to refrain from participating in Executive discussion and decision-making.
• Communication This policy outlines the direction for communication in Shining Waters Region.
• Regional Fund This policy outlines the uses and restrictions of the Regional Fund.
• Right Relations and Indigenous Ministries Fund This policy recognizes that a new fund to support Right Relations and Indigenous Ministries was established and will receive funds in the future.
• Property Policy This policy outlines the responsibilities of the Regional Council Executive and the Communities of Faith Commission with respect to property matters involving a community of faith.
• Property Management This policy outlines the property management arrangement with Toronto United Church Council (TUCC).
• Remuneration Policy This policy provides guidance to the Executive with respect to remuneration for individuals providing services to communities of faith on behalf of / at the request of the region.
• Equity Committee Policy This policy outlines the mandate, purpose, authority, membership and responsibilities of the Equity Committee and the relationship with the Executive.
• Grants & Mission Support Committee Policy This policy outlines the purpose, accountability, authority and responsibilities of the Grants & Mission Support Committee and the relationship with the Executive.  (Committee members listed below.)
• Nominations Committee Policy  This policy outlines the purpose, accountability, authority, membership and responsibilities of the Nominations Committee and the relationship with the Executive.
• Finance Committee Policy   This policy outlines the mandate, purpose, authority, membership and responsibilities of the Finance Committee and the relationship with the Executive.

Executive Minister Policies

• Budget Process  This policy outlines the budget process to be followed by the Executive Minister.
• Correspondence  This policy provides direction to the Executive Minister on what correspondence should be directed to the attention of the executive.
• Incorporated Ministries  This policy names the executive’s expectations to be followed by the Executive Minister regarding incorporated ministries.
• Marriage Licenses  This policy names the responsibility of the Executive Minister with respect to Marriage Licences
• Responsibilities and Accountability  This policy outlines the responsibilities and accountability of the Executive Minister.

Quick Links

• The Manual, 2024
• General Council Handbooks and Guidelines

Minutes

This is where final approved Executive minutes will be posted for up to 12 months and then archived. If you require access to regional minutes that are older than 12 months ago, please see the archived minutes below or the  Shining Waters Record of Proceedings. Please contact Susan Whitehead at swhitehead@united-church.ca if you need further assistance. Thank you.

2024

• November 5, 2024
• September 26, 2024
• September 25, 2024
• June 18, 2024
• May 28, 2024
• April 23, 2024
• March 5, 2024
• February 6, 2024

2023
2023 Executive Minutes [PDF | 52 pages] A compilation of the Executive Minutes from February 6, 2023 to December 5, 2023.

2022
2022 Executive Minutes [PDF | 39 pages] A compilation of the Executive Minutes from February 3, 2022 to December 8, 2022.

2021
2021 Executive Minutes  [PDF | 34 pages] A compilation of the Executive Minutes from January 26, 2021 to December 2, 2021.

2020
2020 Executive Minutes  [PDF | 40 pages] A compilation of the Executive Minutes from January 22, 2020 to December 10, 2020.

2019
2019 Executive Minutes  [PDF | 24 pages] A compilation of the Executive Minutes from June 20, 2019 to November 26, 2019.

Record of Proceedings

• January 1, 2019 to May 26, 2019  [PDF 174 pages]
• May 28, 2019 to October 18, 2020 [PDF 322 pages]
• October 21, 2020 to November 13, 2021 [PDF 355 pages]
• November 15, 2021 to May 29, 2022 [PDF 200 pages]
• May 30, 2022 to May 28, 2023 [PDF 366 pages]

You can find Toronto Conference presbytery minutes on our Archived Record of Proceedings page, dating from 2009 to 2018. Please contact the The United Church of Canada Archives if you require access to older documents.

Members

Finance Committee

• Bruce Chappell
• Beth Herrema
• Allan Holdich
• Wendy Jarvis
• Paul Kim
• Harry Ramsaran
• Janet MacDonald (Financial Administrator for SWRC)

Staff Support: Jody Maltby Shining Waters Regional Council Regional Staff Lead and Communities of Faith Minister

Shining Waters Commissioners to GC45

• Jeffrey Dale (ministry personnel)
• Sarah Lough (lay person)
• Charles Donley (lay person)
• Gail Birkett (lay person)
• Liz MacKenzie (ministry personnel)
• Ross Carson (ministry personnel)
• Richard Gardner (ministry personnel)
• Eric Nyarko (ministry personnel)
• Brigid Maya Douglas (ministry personnel)
• Janice Asiimwe (lay person)
• Allyce Mutungi (lay person)
• Laura Gallagher-Doucette (ministry personnel)
• Sarah Jane Wetelainen (lay person)
• Finn Parks (lay person)
• Isaac Kamta (ministry personnel)
• Lorraine Anderson (lay person) 

Alternate Commissioners:

• Maria Christina (Tina) Conlon (ministry personnel)
• Lawrence Nyarko (ministry personnel)

Staff Support: Peter Hartmans Shining Waters Regional Council Executive Minister

Staff Support