59 Line 4 North Oro-Medonte, ON L0L 2L0 | Phone: 1-800-268-3781

Pastoral Relations Toolkits

PASTORAL RELATIONS LIAISONS

Regional Pastoral Relations Liaisons offer leadership as a community of faith seeks out a new pastoral relationship through a new call or appointment.

Pastoral Relations Liaison Materials

How to Search for Short Term Appointments (June 2019 | 2 pg) A step by step process for how a community of faith can search for a short appointment of a eligible United Church minister while they do their search. PDF  

Holy Manners  (June 2019 | 1 pg) For liaison’s and/or search team’s use PDF  

Living Faith Story (June 2019 | 16 pg) A companion to the Pastoral Relations: Community of Faith handbook, this resource helps a Search Team create their Living Faith Story. Word  

Position Descriptions

  • Overview: Do’s and Don’ts (June 2019 |1 pg) PDF  
  • Good Example (June 2019 | 4 pg)  PDF Word
  • Bad Example (June 2019 | 2 pg) PDF

Church Hub Cheat Sheet  (June 2019 | 7 pg) Step by step assistance with posting their Profile PDF  

Short Term Appointments Policy (January 2019 | 1 pg) The policy for length of appointments that the Pastoral Relations Commission in Shining Waters Regional Council will approve. PDF  

Community of Faith Meeting Template Presentation of Ministry Personnel by Search Team (June 2019 | 2 pg) Outlines the agenda for the meeting and wording of motion Word  

Covenanting Service (Sept 2019 | 5 pgs two column layout) Word

United Fresh Start (June 2019 | 2 pg) An overview of modules PDF

United Church of Canada Links

  • Record of Call or Appointment Form  PDF
  • Pastoral Relations: Community of Faith (January 2019 | 50 pgs) Pastoral Relations policy and procedures PDF
  • Pastoral Relations: Resources for the Community of Faith (January 2019 | 26 pgs) Additional tools for a community of faith in the pastoral relations process, including sample bulletin inserts about pastoral relations, worksheets for the community of faith profile, sample interview questions, and worksheets for the search team. PDF Word
  • Pastoral Relations: Regional Council Liaison PDF

M + P COMMITTEES

Ministry and Personnel (M&P) Committees in pastoral charges are responsible for supporting, overseeing, and supervising ministry personnel and lay staff. 

Annual Assessments
  • Instructions for the Annual Assessment of Ministry Personnel PDF  
  • Ministry Personnel Self Assessment and Goal Setting Word
  • M+P Committee Assessment and Goal Setting Word  
  • Ministry Personnel and Committee Joint Dialogue Word  
Managing Lay Employees
  • Contract Template Lay Employee Word  
  • Job Description Template for Lay Employee PDF  
  • Nine Tips for Managing Lay Employees PDF  
  • Sample Interview Questions for Lay Employee
  • Sample Letter of Offer for Lay Employee Word  
  • Sample Performance Appraisal for Lay Employee (1) Word  
  • Sample Performance Appraisal for Lay Employees (2) Word  
  • Vacation Facts Lay Employee PDF  
  • United Church of Canada Restorative Care Plan Road map PDF  

UNITED FRESH START

Fresh Start is an educational program for ministry personnel and lay leaders serving congregations that are in transition. 

United Fresh Start Materials

 

 

UNITED CHURCH OF CANADA

Pastoral Relations Links

Liaisons

  • Record of Call or Appointment Form  PDF
  • Pastoral Relations: Community of Faith (January 2019 | 50 pgs) Pastoral Relations policy and procedures PDF
  • Pastoral Relations: Resources for the Community of Faith (January 2019 | 26 pgs) Additional tools for a community of faith in the pastoral relations process, including sample bulletin inserts about pastoral relations, worksheets for the community of faith profile, sample interview questions, and worksheets for the search team. PDF Word  
  • Pastoral Relations: Regional Council Liaison PDF

M+P Committees

 

Pastoral Relations Forms

Sabbatical Fund Application Form – Communities of Faith are eligible to make a grant application to Shining Waters Regional Council for funding to assist during a Minister’s time of sabbatical. 

Voluntary Associate Minister (VAM) Application Form – An appointment form for use by Communities of Faith in Shining Waters Regional Council to enter into a voluntary relationship with a minister.

Pastoral Relations Commission: Voluntary Associate Minister Policy – This policy outlines the regulations regarding Voluntary Associate Ministers (VAMs) in Shining Waters Regional Council

Pastoral Relations Commission: Voluntary Associate Minister Marriage Policy – This policy outlines the regulations regarding marriage licenses for Voluntary Associate Ministers (VAMs) in Shining Waters Regional Council.

Pastoral Relations Staff

Dale Hildebrand

Dale Hildebrand

Pastoral Relations Minister, Shining Waters Regional Council

Phone: 416-231-7680  |  1-800-268-3781
Extension: 6261
Email: dhildebrand@united-church.ca
Works in the Toronto Office, Monday to Friday, 9 a.m. to 5 p.m.

Fosters healthy pastoral relationships by assisting the Regional Council to serve, support and provide oversight to the Communities of Faith, and by encouraging and supporting ministry personnel toward health, joy and excellence in ministry practice. Responsible for all the Communities of Faith and ministry personnel in the region that are located south of highway 407.

Read Dale’s bio

Todd McDonald

Todd McDonald

Pastoral Relations Minister, Shining Waters Regional Council

Phone: 416-231-7680  |  1-800-268-3781
Extension: 6235
Email: tmcdonald@united-church.ca
Teleworks and works in the Guthrie Office.

Todd fosters healthy pastoral relationships by assisting the Regional Council to serve, support and provide oversight to the Communities of Faith, and by encouraging and supporting ministry personnel toward health, joy and excellence in ministry practice. Responsible for all the Communities of Faith and ministry personnel in the region that are located north of highway 407.

Read Todd’s bio