Ministry and Personnel Committees
Ministry and Personnel (M&P) Committees in pastoral charges are responsible for supporting, overseeing, and supervising ministry personnel and lay staff.
Managing Lay Employees
- Contract Template Lay Employee Word
- Job Description Template for Lay Employee PDF
- Nine Tips for Managing Lay Employees PDF
- Sample Interview Questions for Lay Employee
- Sample Letter of Offer for Lay Employee Word
- Sample Performance Appraisal for Lay Employee (1) Word
- Sample Performance Appraisal for Lay Employees (2) Word
- Vacation Facts Lay Employee PDF
- United Church of Canada Restorative Care Plan Road map PDF
For a list of people who are able to do pulpit supply for ministers’ vacation coverage in the summer and who are quite comfortable using online worship tools, such as Zoom, please contact Donna Rutz at email@example.com.
Employment Guidance for Communities of Faith during COVID-19 PLEASE READ THIS DOCUMENT FIRST Updated May 1, 2020
GCE Temporarily Amends Pastoral Relations Policies For urgent decisions related to call or appointment 17.04.20
Frequent United Church of Canada links for Communities of Faith
Governance and Admin
- Archives Guide for Congregations (PDF)
- Forms and Applications
- Church Hub
- Handbooks and Guidelines
- Office of Vocation
- The Manual 2019 (PDF)
- Trustees Handbook (2016 PDF)
- Congregational Finance Page
- Financial Handbook for Congregations (PDF 2017)
- Financial Resources Handbook Abbreviated Edition (PDF January 2019)
- Ministry and Personnel Committees Page
- Ministry and Personnel Committees Policy, Procedures, Practices (PDF January 2019)
- Resources for Ministry and Personnel Committees (PDF January 2019)
- Pastoral Relations: Community of Faith (PDF January 2019)
- Pastoral Relations: Additional Resources for the Community of Faith (PDF January 2019)
- Accessibility Audit (PDF)
Accessibility Guidelines (PDF March 2008)
- Cemetery Guide (PDF)
- Faithful Footprints provides ideas, tools and grants to help United Churches reduce their carbon pollution.
- Greening Sacred Spaces Faith & the Common Good
M&P 101 Workshop
On June 3, 2020, Shining Waters’ Pastoral Relations Minister’s, Dale Hildebrand and Todd McDonald, facilitated an introductory workshop for new M&P Committee members.
Can members of the same family/married be on the M&P committee together?
There is nothing prohibiting two members of the M&P committee being married or from the same family. It may not be good practice because the married couple or family members may feel obligated to have the same opinion and therefore conversation could lack diversity. However, we recognize that some communities of faith are small and may have no other choice.
Isn’t the Minister a member of the board?
Yes, the minister is a member of the Board. The minister is part of what constitutes quorum for a governing body.
When/where can we send all of our questions?
Dale Hildebrand (south of highway 407) firstname.lastname@example.org 416-231-7680, ext. 6261
Todd McDonald (north of highway 407) email@example.com 1 800-268-3781 or 416 231-7680, ext. 6235
Do meetings with M&P count as part of a lay person’s weekly/monthly hours?
Yes, meeting with M&P committee is a work meeting.
Principles of Feedback
Principle #1: Feedback is a regular practice. It just doesn’t happen when there is a problem. Positive feedback, appreciation is an important counterpoint when difficult feedback needs to happen. (90% positive to 10% constructive feedback)
Principle #2: Focus on the issue and not the person (stay curious). It’s important to distill the feedback you want to give to make sure it’s about an objective issue that can be worked on.
Principle #3: Does the issue concern the staff person or does the feedback belong with a church committee or someone else?
You will find more about giving and receiving feedback in the Resources for Ministry and Personnel Committees, page 11.